Appendix: Timekeeping

All UAW-covered employees are required to complete a timesheet every month that they are employed, including the summer months. 

FAQs

When should employees log time in Ecotime?

Timesheets should be completed as soon as possible to allow supervisors time to approve. Employees do not need to wait until the end of the pay period to enter time off, leaves, or “complete” their timesheet.

The monthly timekeeping deadlines are here: https://blink.ucsd.edu/sponsor/hr/divisions-units/data/hr-payroll/timekeeping/deadline.html#2024-Monthly-Ecotime-Deadline-S

Non-Student Tutors and Readers

Non-students serving in the role of Tutor or Reader should plan to enter their hours in Ecotime, as usual. Non-students serving in the role of Teaching Assistant should plan to enter negative in Ecotime.

Is there a Quick Start Guide for graduate academic employees? 

This Quick Start Guide includes step-by-step instructions for the monthly, salaried positions (those not reporting specific hours worked) on how to enter exceptions and/or ‘Complete’ the monthly timesheet. 

 What if employees don’t have leave time to report? 

A ‘Completed’ timesheet is required for each pay period even if no time was taken off. Navigate to the current pay period timesheet and click the ‘Complete’ button in the upper-right corner.