Employment Exception Request Guidelines
Overview
Departments requesting employment exceptions should submit the appropriate form and any additional documentation through the Financial Support Exceptions Google Form.
The expectation is that the department submit the request on behalf of the student- the student should not be submitting the request on their own behalf. Exception requests cannot be submitted for future years (i.e. Spring 2027 requests will not be considered during Fall 2025).
2025-26 Exception form is now open; linked below
Regarding 18-quarter-limit extension requests: Please only submit these when the student has secured an offer for a position in the related quarter, and submit a request with all requested fields complete. We understand the time sensitive nature of these requests, and will be planning to review at least twice per week.
Acceptable Requests
A separate form should be submitted for each student
The exception request is initiated by the funding source requesting the exception
The request should indicate all current and proposed title codes and percentages the student will hold during the quarter
A change in title code, percentage of effort, class or course, or dates will require a new approval.
Over-50% Employment: The Dean will not approve a GSR position over 50%, although he/she may approve a 50% GSR in combination with another 25% title such as TA or Reader
Please do not hire, enter the additional assignment and/or funding until the employment exception is officially approved by the Dean of Division of Graduate Education and Postdoctoral Affairs
Process
Employment Exception Request Form Instructions
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