Overview

Occasionally an Associate or Teaching Assistant (TA) is appointed for other than the entire quarter.  The appointment may begin late or end early.  In some cases, a student might add an extra section after the quarter has begun and the TA percent time needs to be increased for part of the quarter.  These situations should be avoided whenever possible and are treated as an exception by the Division of Graduate Education and Postdoctoral Affairs. 

If the appointment must change mid-quarter, please contact the Division of Graduate Education and Postdoctoral Affairs immediately to determine whether the action will require written approval by the Dean of Division of Graduate Education and Postdoctoral Affairs. Due to the fact that Associates and TAs have a different pay periods versus service periods, these situations require a daily rate of pay calculation. In cases where a daily rate of pay calculation is required, it is recommended to hire the student into a new position with the adjusted FTE to match the dollar amount owed to the employee for the relevant service period. 

IMPORTANT: If an Associate or Teaching Assistant ends early and does not work 50% time for at least half the quarter, they become ineligible for the ASE Partial Fee Remission.  Any amounts paid to the student account may be removed and the student will be responsible for paying the balance.  Be sure to inform the student and contact Division of Graduate Education and Postdoctoral Affairs as needed. 

Process and Calculations

UCPath for Graduate Student Employment

Common Scenarios to Navigate in UCPath