Common Scenarios to Navigate in UCPath

Owned by Courtney Aguila
Last updated: May 17, 2024 by Kacy Cashatt
16 min read

Looking for comment templates for the below actions?  Look no further! Transaction Comments are here!

Update/February 2023:  With the implementation of the new contracts, changes to these processes will be ongoing.  If you have a unique scenario or special circumstances, please connect with the Graduate Employment team, via Services & Support, for assistance.



Notes

*For unfilled Positions, if you have made the Effective Date at least 1 month prior to the date of hire, you should have available rows to make Position updates. If you think you have run out rows to use, you may have to submit a Position Update Form to UCPC. Contact us to confirm.

  1. A reminder that the Interlocation Transfer Process is not a single template, but a combination of templates and actions AND you should not be using this any longer as of Dec. 2020!

  2. Use a 1-month period ONLY for Childcare Reimbursements; if you make an entry for a full quarter (3 month), the student will get 3 payments. A reminder to make entries effective the first or last month of the quarter only.

  3. Reinstate an employee at our Location who was automatically terminated in error in UCPath (end job automatically box incorrectly checked/end date not extended in time)

  4. If you are processing a Rehire or Concurrent Hire, start the template, and begin following the UPK instructions (~page 15) when you get to the Compensation fields

  5. Refer to Job Aid, "How to Request Off-Cycle Pay for Exempt Employees" (or "How to Request Off-Cycle Pay for Non-Exempt Employees" as necessary)