2022-09-14 Meeting notes

Project Initiation Status

• Pending projects
  
  

  • PR-179 - Getting issue details... STATUS

    Service is live, and that project is done; need an enhancement project @Erin Kilburn 

  • PR-954 - Getting issue details... STATUS

    Charter approved - need clarity on who should be the sponsor and SMT; follow up with James and Ron @Erin Kilburn 

  • PR-950 - Getting issue details... STATUS

    @Brett Pollak will let Erin know when the HRSD PM is hired for onboarding

  • PR-948 - Getting issue details... STATUS

    • Oct 12 is cmte mtg

    • EIM workload will be significant

      • Makes sense to start modeling out this project, where we know we will have significant work

        Jonathan, Andreas, Mike - need to start modeling out work; @Erin Kilburn will ask John to start collating; UC Path already has this work 

    • Policy updates are expected today

• Should have charters coming soon

  @Erin Kilburn to follow up on Atlassian to cloud charters

  AD architecture migration - will fund a consultant (security)

  Upgrade all the Shib servers (security)

  EVC instructional research - safe access to data; expected in 4 wks (research)

Will email re below

• Backlogged projects - cancel or start any?

Missing charters

Portfolio review with SOs; standardizing use of Jira

• Prioritizing where PMs and high priority projects, or requested

• Pain point: true backlog

• Variance: governance

• Portfolio (projects, enhancements, ops)

  • Complete

    • Cheryl Kaino (FIS, BADG)

    • Judy White (AHs)

  • In progress

    • Jonathan Whitman (SIS)

      • Viet, EMFIS

    • Mike Howell (RMP)

  • On deck

    • Shawn Munro (OnBase, KB)

• True backlog

  • Ok with current and next 3 FYs, "True Backlog"

• Governance

General PMO updates

• Manjot transition

  • security projects reassigned to Anjelica

  • google reassigned to Chris

• SIS portfolio - Brian (ESR) and John

• EIM object review underway

• Standards in approach in progress with PMs - i.e., using Jira for all action items