2024-08-30 PPMO Meeting notes

Aimee introduction

Welcome!

Recruitments

• Posting TPM2, 2 TPM3s

  • referrals?

• Students 2 - temp/3 months

  • Starting 9/11

Resource leveling and auto scheduling in Structure

• Demo - make sure you have the automation pulling in tasks the order in which you want them, then use the Structure ID

  • in Gantt settings, use the “ITS” config (set to use .8, structure ID for leveling)

• Still investigating enterprise resource planning

• Plan with smartsheet

  • Likely do to budget, will need to deprecate

    • Gaps: bulk task creation via copy/paste, timeline view

      • Can we

Share wins and cross functional project impacts and challenges

all

• Wins

  • Canvas2 and Dev0.1 live for UCSD, Merced, and now UW!

  • uAchieve project done and closed

  • View enhancement for compliance AH passed, so project transitioning to ops and enhancements

• X functional

  • SIS SME scheduling guidelines https://ucsdcollab.atlassian.net/wiki/spaces/SIS/pages/16751328/Meeting+Scheduling#Meeting-Scheduling-Guidelines

  • Continuity Planning https://ucsdcloud-my.sharepoint.com/:p:/r/personal/ekilburn_ucsd_edu/_layouts/15/Doc.aspx?sourcedoc=%7B2F85CA28-1D77-489D-A2F8-5DC7E7B67024%7D&file=Continuity%20Planning.pptx&action=edit&mobileredirect=true&DefaultItemOpen=1&web=1

• Challenges

  • Berkeley and SDSU collaborations

    • ITS impacts: SSO and authentication, otherwise likely to be localized to our AI team

      • integrations with other school’s SSO for SAH process? no, school’s manage that themselves

  • vendor management - adding set language that they are req’d to use ITSPRO and time tracking for invoice reconciliation

Open projects / need PM

SIS Continuity Planning

SIS Reporting

Open projects / need Proj Coord

ESR SIS

Secure Connect

Putting the tech in technical PM

Technical Concepts

Closing projects! Should be Live

https://its-pro.ucsd.edu/issues/?filter=18409&jql=project%20%3D%20PR%20AND%20status%20%3D%20active%20and%20%20%22Project%20Type%22%20%3D%20Project%20and%20%22Project%20go%20live%20date%22%20%3C%3D%20endOfDay()

Closing projects! Should be Done

https://its-pro.ucsd.edu/issues/?filter=18409&jql=project%20%3D%20PR%20AND%20status%20%3D%20active%20and%20%20%22Project%20Type%22%20%3D%20Project%20and%20%22Project%20end%20date%22%20%3C%3D%20endOfDay()