2022-07-22 PPMO Meeting notes

20m

ITS

• Covid numbers are climbing again - may be additional mask mandates coming back

  • Could impact UC Tech - tbd

• Make sure your desk is cleared out asap

  •  

    • lockers are available for use if needed

• When timing and safety are appropriate, will try to align for team mtgs on a certain day

• Hybrid feedback?

  • stage manager to help with mics, smart whiteboards helpful - hard to do design in hybrid

  • all zoom or all in person are still more productive

  • plans for smart whiteboards?

    • Lucidchart is best replacement

    • Lucid spark is easier for collaboration, but not worth the license

  • owl camera and mic helpful

• confluence - plan to go to the cloud this year

  • some of clean up/prep we need to do is around storage, so expect more direction about cleaning up files

  • dont upload videos to collab

@Amini, Mojgan (Deactivated) 

Kaltura demo

mediaspace.ucsd.edu

any zoom mtg that you save to the cloud, gets saved there

what happens when someone retires/separates?

Priorities

• Portfolio Management

• Improve/increase use of quantitative measures 

Tactics

• Mtgs with service owners, cleaning up existing Jira

  • Projects (focus is here for us)

  • Enhancement

  • Operations

• @Student Test 

  • Sean Osterthaler

  • Parrish

• @Vidal Espina 

  • Mojgan - UC Tech

• @Gerrity, Christopher (Deactivated) 

  • Jonathan Whitman

  • Chery Kaino - FA

  • Say-Ho - research

  • Say-Ho - continuity planning

  • Mindy - COI to AHs

• @Former user (Deleted) 

  • Bill Sweetman - security/DIS

  • Claire Mizumoto

  • Adam and Dan - GWED

  • Nathalie - SAR and patching

  • Mike Corn

  • Erik Strahm

• @Erin Kilburn

• @John Lane 

  • Bill Sweetman - 

  • Jonathan Whitman

  • Adam Tilghman

  • Paul Jamason

  • Nathalie G

  • Dave Vassall - webfarm

  • Emerson - PLAT student, webfarm

• @Angie Lu (Deactivated) 

  • Bill Sweetman - IAM

  • Jonathan Whitman - IAM for student

  • Adam Tilghman

  • Dave Vassall - server migration

  • Mike Corn

• @Lillian Maestas 

  • Mike Corn

• @Shawn Pappelbaum 

  • Mike Howell

• @Paul Krueger 

  • PMO, Vince SPM

• @Mindy Peng 

  • Bill Sweetman - integrations for AH

  • Jonathan Whitman - SIS AH

  • Dan - academic commencement

  • Nathalie - AH Hana

  • Judy White

• @Chris Ranglas 

  • Bill Sweetman - netsuite

  • Mike Howell

• @Brian Smith 

  • Bill Sweetman - SIS

  • Andreas/ecotime

  • Jonathan Whitman

Andreas

Ron Joyce - Angie

Denise Moore

Network - Paul helps with jira/confluence

Chuck Rose

Robyn Chadwick

Jeno

Alisa and Justin

 Load balancing project assignments across PMO - brainstorm

• Hours estimated over duration of project

• Number of project resources

• ?

Thresholds / decision criteria for project approvals and PM resourcing - brainstorm

Near term changes

Quantitative measures

• Rubric

• Charter to data based form vs text 

• Evaluation of projects internally on

  • % overdue

  • data hygiene (control report examples)

Standardization

• Project checklist

Onboarding

• 1:1 availability

• PMO team frequency; is this day/time good?

• Things to think about for our first 1:1

  • Background

  • Preferred projects (likes and dislikes)

  • Preferred methods of recognition

  • Preferred communication

  • Best/worse boss traits

  • Genie - three wishes

    • PMO

    • ITS

    • UCSD