2022-08-19 PPMO Meeting notes

Date

Aug 19, 2022

Attendees

@Student Test
@Vidal Espina - absent
@Gerrity, Christopher (Deactivated) - absent
@Former user (Deleted)
@Erin Kilburn
@John Lane
@Angie Lu (Deactivated)
@Lillian Maestas
@Shawn Pappelbaum
@Paul Krueger
@Mindy Peng
@Chris Ranglas
@Brian Smith

Discussion items

Time	Item	Who	Notes

Time	Item	Who	Notes
	Standardization updates (2022-08-10 Meeting notes) Formalizing OCM Additional gate Charter updates Additional roles Jira		additional gate checks - what are the thresholds for time, resource, budget changes that need formal review endorsement? i.e., timeline will take another year - include in escalation criteria of each project
	Expectations: Jira for PM All mtgs have agenda, notes Mtg invite template Admin task buckets Creating epics, when to create tasks Internal (ITS) vs external partners Expectation is that internal and external are using Jira for bug management and tracking		@Erin Kilburn to remove/clean up OTL template in collab - embed Jira plan vs manual maintenance
	Project CoP next week Jira plans - John Excerpt functionality in collab - Brian Demo how to display Jira content in collab - Teams notification - usability update - Lillian Formalizing OCM into projects - Erin Charter updates Roles - Erin Moving into Jira - Paul
	Quality management plan https://www.stakeholdermap.com/project-templates/quality-management-plan-template.html#template		Formalize quality plan into work required before first gate of project plan review

	Communication norms, continued How can we support less context switching and inundation? Setting norms at the onset of projects Teams Email Zoom Collaboration tools ITS Pro Collab OneDrive / Google Action items in collab vs Jira
	Focus day - personal projects, prof dev
	have a question about our norms for managing date changes. if we don't have time, we can add to agenda for next meeting
10m	Load balancing project assignments across PMO - brainstorm Hours estimated over duration of project Number of project resources ?	all
10m	Thresholds / decision criteria for project approvals and PM resourcing - brainstorm	all
	Criteria for resourcing of BSAs, QA, OCM etc

Phase	Confluence page completed and approved?	Date reviewed by PPMO, reviewer

Phase	Confluence page completed and approved?	Date reviewed by PPMO, reviewer
Initiation	Charter
Planning	Scope
Planning	Change request process and approval (scope, timeline, resource, OCM, logs)
Planning	Escalation path (scope, timeline, resource, OCM, logs)
Planning	Requirements
Planning
Resourcing
Planning
Planning
Planning
OCM
Planning
Planning
Documentation Links
Control
Control
Control
Closing

2022-08-19 PPMO Meeting notes

Date

Attendees

Discussion items

Action items