Copy of 2022-07-08 Meeting notes

• Timeline: send out the survey by September 
• We need to notify Davyda that we will be sharing departmental data with other dept. 

• Incentives
  • Raffling = how do we keep it anonymous?
    • opt in to raffle for gift card 
    •  pizza party
• Survey Data/Results
  • Angela asks that we share the data / results to see what they can incorporate 
  • We need to notify Davyda that we will be sharing departmental data with other dept. 

Meeting with BFS-HR on July 15th to discuss / establish incident report process 

Potential Agenda

• • Purpose of the incident report, harassment/bullying
  • Establish process for incident reporting
    • Accountability
      • Who holds/can access the reports
        • Direct supervisor?
        • CLT?
        • Checks and balances
      • Who should be involved?
      • Timeline after submitting a report
    • Anonymity
      • When should an IR get escalated? 
      • Chain of command
  • What items should go on the incident report
    • When
    • What
    • Who
    • Where
  • Report back to CLT and IPPS leaders for new changes

• Meeting with BFS-HR on July 15th to discuss / establish incident report process
  • When
  • What
  • Who
  • Where
• Report back to CLT and IPPS leaders for new changes 

Accessibility Issues 

• Gender Neutral Bathrooms  and Lactation Rooms in all IPPS buildings

• IPPS LEAD Fellows are moving forward separately to determine their impact and will let us know some of their thoughts and ideas.
• 5/10 minute agenda for lead fellow report

• Accessibility Issues 

  • Gender Neutral Bathrooms and Lactation Rooms in all IPPS buildings

• Extended CLT (include assistant directors) discussed topics: 

  • AB1887 (restrict travel to certain states that would use state funding) https://oag.ca.gov/ab1887
    
    • adding states > AZ which is popular for conferences > will affect IPPS
      • ex NAP conference
    • Will travel be allowable based on need? What would be considered an exception? 
    • UCSD
      • Budget Office > translates any out of state travel to non-state funding 
  • Bathroom designations -  how does this connect with making policy or applying it to IPPS?      
    • Main campus > what is current state?
    • TPCS has ONE gender neutral bathroom near the HIVE > we should be sure to include this in onboarding material / debrief for guests that visit HQ
  • Lactation rooms 
    • Do not exist currently in TPCS
      • ONE exists in TPCN 
    • Include in HQ guide / guest / visitor information 
      • BKM to accommodate this? 

• Participation in EDI Accountability Committee> 
• All work towards the same goals 
• IPPS LEAD Fellows are moving forward separately to determine their impact and will let us know some of their thoughts and ideas.
• When do we send them the IPPS EDI Committee invite?

Structure

• Many personal questions that written words cannot really explain, elaborate, convey the message
• Due to the amount of departures we can't accommodate all virtual sessions

• What are we doing with this? 

Opened up to students

Voluntary basis 

Huddle Re-introduction

• how do we make it accessible, participate without fully committing? 
  • include "HOW CAN I CONTRIBUTE" section on EDI page
  • Ideas/Experiences to share: 
    • "How can IPPS better uplift EDI values?" suggestion box 
      • do not wait until someone is leaving IPPS

Combining EDI & Trust meetings to biweekly. Hoping LF will allow the first 20 minutes to remain with the EDI team

Bi-Weekly EDI Meeting

• New structure
  • First 20 minutes are working sessions for the EDI Committee
  • 20 Minutes for agenda
  • 5 Minute Lead Fellow Report
  • Action items overview before goodbye

Re-evaluate the day of the week for more accessible 

Look into August starting change 

Huddle Re-Introduction

• how do we make it accessible, participate without fully committing? 
  • include "HOW CAN I CONTRIBUTE" section on EDI page
  • Ideas/Experiences to share: 
    • "How can IPPS better uplift EDI values?" suggestion box 
      • do not wait until someone is leaving IPPS

Open Forum Recap

• • Travelling to avoidant states
  • Equitable and inclusive, gender neutral bathrooms, feeding stations

Ensuring the work isn't on the people of color, women, non managers

• • The Culture
    • EDI work is appearing as only BIPOC
  • Setting boundaries
    • EDI Committee can provide recommendations 
      • The EDI committee does not need to give input on all items
    • Execution of actions are not the expectation
    • Positions of power should utilize their positions to create change on known issues

Equity in IPPS Processes/Systems

• • What is the expectation, preferred or required?
  • Is it fair to hold someone to a standard we cannot enforce?
  • Scoring impact
    • RFP Questions
    • Hiring Interview Questions

Extended CLT (include assistant directors) discussed topics: 

• AB1887 (restrict travel to certain states that would use state funding) https://oag.ca.gov/ab1887
  
  • adding states > AZ which is popular for conferences > will affect IPPS
    • ex NAP conference
  • Will travel be allowable based on need? What would be considered an exception? 
  • UCSD
    • Budget Office > translates any out of state travel to non-state funding 
• Bathroom designations -  how does this connect with making policy or applying it to IPPS?              
  • Main campus > what is current state?
  • TPCS has ONE gender neutral bathroom near the HIVE > we should be sure to include this in onboarding material / debrief for guests that visit HQ
• Lactation rooms 
  • Do not exist currently in TPCS
    • ONE exists in TPCN 
  • Include in HQ guide / guest / visitor information 
    • BKM to accommodate this?