| Time | Item | 07/08/22 | 07/01/22 Notes |
|---|
| 30 min | Survey | - Timeline: send out the survey by September
- We need to notify Davyda that we will be sharing departmental data with other dept.
| - Incentives
- Raffling = how do we keep it anonymous?
- opt in to raffle for gift card
- pizza party
- Survey Data/Results
- Angela asks that we share the data / results to see what they can incorporate
- We need to notify Davyda that we will be sharing departmental data with other dept.
|
| 5 min | Celebrations & Goodbyes | Former user (Deleted) has accepted a full time position with Health Science, Psychiatry, Yey!! IPPS EDI Welcome message - Expectations
- Set pronouns
- Give preferred name
- Level 1
- Meeting invite
- Collab access
- Teams channel
- URLs to committee work
- EDI Summary Brief
- Level 2
- Lead Fellows/CLT
- Meeting invite
- URLs to committee work
- EDI Summary Brief
|
|
| Incident Report Drafting | Meeting with BFS-HR on July 15th to discuss / establish incident report process Potential Agenda - Purpose of the incident report, harassment/bullying
- Establish process for incident reporting
- Accountability
- Who holds/can access the reports
- Direct supervisor?
- CLT?
- Checks and balances
- Who should be involved?
- Timeline after submitting a report
- Anonymity
- When should an IR get escalated?
- Chain of command
- What items should go on the incident report
- Report back to CLT and IPPS leaders for new changes
| - Meeting with BFS-HR on July 15th to discuss / establish incident report process
- Report back to CLT and IPPS leaders for new changes
Accessibility Issues - Gender Neutral Bathrooms and Lactation Rooms in all IPPS buildings
|
| LEAD Fellows | | - Participation in EDI Accountability Committee>
- All work towards the same goals
- IPPS LEAD Fellows are moving forward separately to determine their impact and will let us know some of their thoughts and ideas.
- When do we send them the IPPS EDI Committee invite?
|
| EDI Closing Sessions | Structure - Many personal questions that written words cannot really explain, elaborate, convey the message
- Due to the amount of departures we can't accommodate all virtual sessions
| - What are we doing with this?
Opened up to students Voluntary basis Huddle Re-introduction - how do we make it accessible, participate without fully committing?
- include "HOW CAN I CONTRIBUTE" section on EDI page
- Ideas/Experiences to share:
- "How can IPPS better uplift EDI values?" suggestion box
- do not wait until someone is leaving IPPS
|
| EDI Meeting Date Change | Combining EDI & Trust meetings to biweekly. Hoping LF will allow the first 20 minutes to remain with the EDI team Bi-Weekly EDI Meeting - New structure
- First 20 minutes are working sessions for the EDI Committee
- 20 Minutes for agenda
- 5 Minute Lead Fellow Report
- Action items overview before goodbye
| Re-evaluate the day of the week for more accessible Look into August starting change |
| Walk-On Items | Huddle Re-Introduction - how do we make it accessible, participate without fully committing?
- include "HOW CAN I CONTRIBUTE" section on EDI page
- Ideas/Experiences to share:
- "How can IPPS better uplift EDI values?" suggestion box
- do not wait until someone is leaving IPPS
Open Forum Recap - Travelling to avoidant states
- Equitable and inclusive, gender neutral bathrooms, feeding stations
Ensuring the work isn't on the people of color, women, non managers - The Culture
- EDI work is appearing as only BIPOC
- Setting boundaries
- EDI Committee can provide recommendations
- The EDI committee does not need to give input on all items
- Execution of actions are not the expectation
- Positions of power should utilize their positions to create change on known issues
Equity in IPPS Processes/Systems - What is the expectation, preferred or required?
- Is it fair to hold someone to a standard we cannot enforce?
- Scoring impact
- RFP Questions
- Hiring Interview Questions
| Extended CLT (include assistant directors) discussed topics: - AB1887 (restrict travel to certain states that would use state funding) https://oag.ca.gov/ab1887
- adding states > AZ which is popular for conferences > will affect IPPS
- Will travel be allowable based on need? What would be considered an exception?
- UCSD
- Budget Office > translates any out of state travel to non-state funding
- Bathroom designations - how does this connect with making policy or applying it to IPPS?
- Main campus > what is current state?
- TPCS has ONE gender neutral bathroom near the HIVE > we should be sure to include this in onboarding material / debrief for guests that visit HQ
- Lactation rooms
- Do not exist currently in TPCS
- Include in HQ guide / guest / visitor information
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