2022-07-01 Meeting notes

• Incentives
  • Raffling = how do we keep it anonymous?
    • opt in to raffle for gift card 
    •  pizza party
• Survey Data/Results
  • Angela asks that we share the data / results to see what they can incorporate 
  • We need to notify Davyda that we will be sharing departmental data with other dept. 

Reviewed edits made by Cheryl

• Keep all of the questions
  • Agreed during meeting 
• Talk with Lead Fellows about providing an incentive to those that complete the survey
  • $25 gift card
• We want to manage the survey to have full access to the data
  • If we require assistance we will reach out to Cheryl to get assistance on interpreting data
• Timeline: send out the survey by September 

•  Went over edits made by Leah 
• Added two new resources: 
  • Ombuds Office 
  • FSAP 
• Added most recent newsletters from Research Affairs 

• Meeting with BFS-HR on July 15th to discuss / establish incident report process
  • When
  • What
  • Who
  • Where
• Report back to CLT and IPPS leaders for new changes 

Accessibility Issues 

• Gender Neutral Bathrooms  and Lactation Rooms in all IPPS buildings

• Participation in EDI Accountability Committee> 
• All work towards the same goals 
• IPPS LEAD Fellows are moving forward separately to determine their impact and will let us know some of their thoughts and ideas.
• When do we send them the IPPS EDI Committee invite?

• What are we doing with this? 

Opened up to students

Voluntary basis 

Huddle Re-introduction

• how do we make it accessible, participate without fully committing? 
  • include "HOW CAN I CONTRIBUTE" section on EDI page
  • Ideas/Experiences to share: 
    • "How can IPPS better uplift EDI values?" suggestion box 
      • do not wait until someone is leaving IPPS

Re-evaluate the day of the week for more accessible 

Look into August starting change 

Extended CLT (include assistant directors) discussed topics: 

• AB1887 (restrict travel to certain states that would use state funding) https://oag.ca.gov/ab1887
  
  • adding states > AZ which is popular for conferences > will affect IPPS
    • ex NAP conference
  • Will travel be allowable based on need? What would be considered an exception? 
  • UCSD
    • Budget Office > translates any out of state travel to non-state funding 
• Bathroom designations -  how does this connect with making policy or applying it to IPPS?              
  • Main campus > what is current state?
  • TPCS has ONE gender neutral bathroom near the HIVE > we should be sure to include this in onboarding material / debrief for guests that visit HQ
• Lactation rooms 
  • Do not exist currently in TPCS
    • ONE exists in TPCN 
  • Include in HQ guide / guest / visitor information 
    • BKM to accommodate this?