05/06/22 Meeting Notes

Owned by Kelli
May 06, 2022
3 min read


Attendees:



Agenda: 

  • Define data needed for baseline and success tracking 
  • Confirm if Angela will assist with Survey Review
  • Check-in regarding Subcommittee progress
    • Ensure everyone is assigned to a Subcommittee



Topics

05/06 Notes/Decisions4/29 Notes/Decisions 4/22 Notes/Decisions 
Subcommittee Impacts:

Subcommittee 1: 

  • no traction 
  • reminded the team that we were waiting on traction for subcommittees until we know that is what IPPS needs. 

Decision: hold off on these until after June check-in / follow-up with Angela



Surveys

Defining Data:

  • Request some guidance for interpreting the data for Angela 
    • we need to decipher the definitions of "effectiveness" and "success" 
  • Edwina mentioned we will have more success with accomplishing goals if the data is coming from "Staff at Work" (SAW) survey
    • Our survey are all about EDI vs SAW only has 7 EDI related questions
      • need more EDI temperature
      • need more demographics
  • Goal: we want to bring IPPS in and see what is important to them, we can't get that data from SAW


  • Timeline: 
    • Send email to Angela by Monday May 9th. 
    • Follow-up in early June on action items 
    • Finalize decision of Survey or Interviews to get voice of dept. by end of August

IPPSTERS

LEADERS

  • At this time we won't be moving forward with this survey due to small survey pool and risk of not allowing for anonymity 
  • Can use questions as an activity during Leadership Forum 
    • Active discussions and anonymous polls during Zoom 


Kacy & Edwina conversation: 

  • Meet with Angela group that writes customer satisfaction and staff at work. 
  • Come with questions that we have about data from staff at work and she can make recommendation on questions and data 
  • Goal is to have staff at work survey actionable. Our input can move that survey forward and be better
  • Angela can give advise on what we want to get out of survey and if it would be best to do interviews or a forum 
  • Kacy & Tony to draft email to Angela for introductions and gage interest and bandwidth for input 
  • Review Staff at work Survey to see what is missing and what we want to know 
  • Review Mary's survey response and Mary them to the Staff at Work Survey 
Gathering Data

Staff at Work Survey 

166 ppl within IPPS 

40 folks are in Leadership 


Lacking: 

  • The changes graphics are misleading
    • Blue area is VC office and not IPPS (which is what matters to us) 
  • Department Effectiveness > is this ranked / weighted towards the employee or the supervisor's success? 
    • looking at the plot where supervisors rank high and the dept employees low > how does this make sense?? 
  • Survey is too long and may not allow for thoughtful responses 
    • folks do it for incentive, not really for true feedback 
    • Is not formatted to provide detailed feedback 

Need: 

    • direct answers 
      • gave questions, but did not give actual answer score 
    • True temperature of employee moral/ needs 
      • separate from "success" and view what needs work
    • need more data on staff demographics 
      • leadership
      • team members 
      • satisfaction based on demographics
        • how is that linked to "success" 

LEAD Fellow's Project

  • Scholarship is sponsored by the Chancellor Office 
  • We are all in agreement that the funding of $150-500 is not worth the time crunch 
  • Reassess next year for a project submission
Side Projects

Meeting Scheduling 

  • Keep EDI Meeting for Fridays
  • Depending on frequency of Subcommittees we may switch to meeting once a month



Open Forum

  • Kacy will email Tim, Robbie, and Ruben to see what day (Monday or Thursday) they would prefer
  • Inclusive decision making and Logistics representation 





Team Bonding

  • Assess meeting in person every once in a while 
  • Perhaps HH on Tuesdays 
ACTION ITEMS 
  • EDI Committee: Review survey questions and consolidate info 
  • EDI Committee: Review Staff at Work survey to see what we are missing and what we want to know 
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