2023-09-27 Meeting notes

2:30

Follow-ups

• Update from HR: Any material that is submitted as part of an application we can refer to after the standard interview questions

  • Okay to come back to any questions that is part of their application

• Not sure if a system check can verify someone’s history (AI)

  • HR will circle back

  • If you notice something in a cover letter/resume that sounds robotic/artificial we can ask questions about

• Reminder on required trainings for our PAs:

  • Nikki G will lead that huddle @kacema will take this action item

• Shaun Travers coming to give a talk on Gender Recognition

• Recruiting new members: have more diversity/inclusion from our department instead of just the same individuals moving things forward

  • Current members have the freedom to come and go

• FSAP Training:

  • Pivotal Feedback workshop: Available for October Leadership Forum

  • Supporting the Hidden Workers: due to Brian’s scheduling it wouldn’t have worked out in October and we decided to reschedule to early 2024

• EDI Hang out! (YAY)

  • Bowling get together

  • Lafayette Hotel not going to work out - outside our budget (lol)

  • Changing our location to Mira Mesa Bowl since it’s the most central location for everyone

    • $45 per hour

    • 6 bowlers per lane

  • Sending out a poll

  • Potentially having it during an in-person day - hang out instead of meeting

  • Setting up a different event where we invite the greater IPPS to encourage joining the EDI Team

    • Do it in conjunction with Nancy’s engagement team

Open Forum

• Kacy likes the idea of some schedule and reducing the frequency so that it is still a priority

• Sending out a poll on how often the Open Forum should be

  • Sending out the poll during the huddle

  • Doing a rotating schedule for moderating the Open Forum?

    • Come up with a topic

    • Speaker?

  • Okay to set a boundary when not available to moderate

  • Kaci will talk to Patrick to get his input on what his thoughts are about the potential reformat

    • Patrick will help with the qualtrics survey

• Open Forum attendance has gone down

• Was created with good intent but with the lack of participation and engagement with all the divisions it has been pushed under the rug

• How to make it a safe space without making it mandated?

• Was created during the pandemic and political unrest where people needed community - it served its purpose during that period

• Can it be reformatted to only be available when there are periods of unrest or when things are going on in the world where people want to have a space to talk

• Potentially having a poll in one of the huddles

  • How is the organization feeling?

  • Should we repurpose?

  • How often should we have it?

  • Monthly? Quarterly?

  • Decide on a theme prior to the Open Forum

  • Additional responsibility for the moderator

    • Can we roll it out to different moderators? So that all that responsibility doesn’t fall on one person.

• Will continue the conversation on the next meeting

Lead Fellows update

Kaci

• Demo of the VC-CFO EDI Portfolio Form

  • Prior to the form, went through Shaun Travers or they contact VC EDI

  • Student Health program needed facilitators so they reached out to Lead Fellows all within UCSD - goes through Shaun Travers or they contact VC EDI

  • Not sure who manages the request

  • Where is this form going to live?

    • VC CFO Exclusive Excellence Blink Page

      • only for the VC - Chief Financial Officer Group

• Central HR is hiring a talent diversity champion

  • Technical Leader that provides guidance to UCSD to lead campus-wide EDI initiatives

• Student Employment Office is moving to be under Central HR

  • Previously in career center

• BECOP is presenting on the LSS scholarship (Lean Six Sigma scholarship):

  • https://ucsd.zoom.us/meeting/register/tJMtcuurqzMrGNSxE9FWviZ_yJnG97OdAdts