4/29/22 Meeting Notes

IPPSTERS

• Identified top 16 questions as primary questions (highlighted in blue)
• Identified 5 as back up
• Copy of Weighted Surveys - Google Sheets

LEADERS

• At this time we won't be moving forward with this survey due to small survey pool and risk of not allowing for anonymity 
• Can use questions as an activity during Leadership Forum 
  • Active discussions and anonymous polls during Zoom 

Kacy & Edwina conversation: 

• Meet with Angela group that writes customer satisfaction and staff at work. 
• Come with questions that we have about data from staff at work and she can make recommendation on questions and data 
• Goal is to have staff at work survey actionable. Our input can move that survey forward and be better
• Angela can give advise on what we want to get out of survey and if it would be best to do interviews or a forum 
• Kacy & Tony to draft email to Angela for introductions and gage interest and bandwidth for input 
• Review Staff at work Survey to see what is missing and what we want to know 
• Review Mary's survey response and Mary them to the Staff at Work Survey 

Staff at Work Survey 

166 ppl within IPPS 

40 folks are in Leadership 

Lacking: 

• The changes graphics are misleading
  • Blue area is VC office and not IPPS (which is what matters to us) 
• Department Effectiveness > is this ranked / weighted towards the employee or the supervisor's success? 
  • looking at the plot where supervisors rank high and the dept employees low > how does this make sense?? 
• Survey is too long and may not allow for thoughtful responses 
  • folks do it for incentive, not really for true feedback 
  • Is not formatted to provide detailed feedback 

Need: 

• • direct answers 
    • gave questions, but did not give actual answer score 
  • True temperature of employee moral/ needs 
    • separate from "success" and view what needs work
  • need more data on staff demographics 
    
    • leadership
    • team members 
    • satisfaction based on demographics
      • how is that linked to "success" 

LEAD Fellow's Project

• Scholarship is sponsored by the Chancellor Office 
• We are all in agreement that the funding of $150-500 is not worth the time crunch 
• Reassess next year for a project submission

Kacy emailed about a project with deadline May 5th. 

• Committee members are already at max participation time and will have to decline offer to participate 
• Will support if any LEAD Fellows will take on project to best of our capacity

Meeting Scheduling 

• Keep EDI Meeting for Fridays
• Depending on frequency of Subcommittees we may switch to meeting once a month

Open Forum

• Kacy will email Tim, Robbie, and Ruben to see what day (Monday or Thursday) they would prefer
• Inclusive decision making and Logistics representation 

Team Bonding

• Assess meeting in person every once in a while 
• Perhaps HH on Tuesdays